The first step in configuring the Email Marketing Robot is setting up your email server details so that the Robot can send emails from your PC.
The email servers are usually supplied by your Internet Service Provider and can often be found in the settings of your existing email program such as Outlook or Mozilla Thunderbird. Alternatively you can use the Robot to a limited extent with Google Mail because Gmail will limit the number of emails that you are able to send each day using their server.
First of all to open the email settings dialogue please click Options then Settings:
Next you will see the settings dialogue box open which will look something like this:
Emails per hour:
We recommend that you start this off at 45 emails per hour which is the maximum setting and if you find that you are getting too many calls or emails back try decreasing this to slow the program down.
Send emails between:
This setting allows you to control when the Robot sends emails. You can set it to work during office hours only or if you have a large number of businesses to contact you can extend the hours as in the example above. We do not recommend that you send emails during the midnight and very early morning hours as that would increase the likelyhood of your emails being classified as spam and reducing the deliverability rate.
Email SMTP server:
Here you should enter the settings for your outgoing email server known as the SMTP or Simple Mail Transport Protocol server. This setting can be obtained from your internet service provider.
Using the Email Marketing Robot with Gmail
If you are using Google Mail settings please enter smtp.gmail.com and tick the SSL box. Enter port number 587. The default port for non-SSL connections is 25.
This is usually your email address as supplied by your internet service provider but in some cases might be your account username. Please contact your internet service provider for details.
Google Mail users please enter your full email address such as email@example.com
Please enter the password for your account. Google Mail users please enter your account password.
Enter your full email address that people can reply to. Eg. firstname.lastname@example.org
Email sending – if no email address is found
Optionally you can tick this box and specify email prefixes to try if no email address is found on the prospects website. We recommend trying info@ and enquiries@ but in different regions and industries these default email address prefixs can vary. Others to try are sales@, service@, webmaster@, postmaster@, and help@.
Please note you do not have to enter the @ sign. Enter the part of the email before the @.
This setting is optional and we suggest that to get through the contacts quicker you leave this unticked.
Enter your own email address to receive emails in test mode.